Office Admin Executive

Location: Vasant Vihar

Working Days: Monday to Saturdays

Job Summary:

We are looking for a responsible and well-organized Front Desk Executive who will manage front office operations along with administrative responsibilities and support the smooth functioning of the Art and Craft Institute. The candidate will be the first point of contact for visitors, students, and parents, and will ensure effective coordination of daily institute activities.

Key Responsibilities

Front Desk Management

• Greet and assist visitors, students, and parents in a professional and friendly manner.

• Handle incoming calls, emails, and inquiries related to courses and institute activities.

• Maintain visitor records and manage appointments or walk-in inquiries.

Administrative Responsibilities

• Maintain student records, registrations, and attendance.

• Handle admission inquiries and guide students regarding available courses.

• Manage fee records, receipts, and basic documentation.

• Coordinate with faculty regarding class schedules and updates.

• Maintain office supplies and ensure smooth day-to-day operations.

Institute Operations

• Oversee the daily functioning of the Art & Craft Institute.

• Coordinate workshops, exhibitions, and special events.

• Ensure proper maintenance of art materials and classroom supplies.

• Support students with information about classes, schedules, and activities.

Coordination & Communication

• Communicate with students and parents regarding class timings, updates, and events.

• Assist management in administrative reporting and documentation.

• Ensure a welcoming and organized environment at the institute.

Required Skills

• Good communication and interpersonal skills.

• Basic computer knowledge (MS Word, Excel, Email).

• Strong organizational and multitasking abilities.

• Customer service mindset.

• Interest in art and craft activities will be an added advantage.