Office Administrator

We are seeking a proactive and highly organized Executive Assistant to support the Managing Director (MD) in daily operations and strategic initiatives. The ideal candidate will be responsible for managing the MD’s calendar, coordinating meetings, preparing agendas, handling communication, and ensuring seamless administrative support while maintaining a high level of confidentiality and professionalism.

Key Responsibilities:

• Calendar Management: Maintain and manage the MD’s schedule, including organizing and prioritizing appointments, meetings.
• Meeting Coordination: Schedule, organize, and coordinate internal and external meetings, including preparing necessary materials and ensuring follow-up on action items.
• Agenda Preparation: Prepare and share the MD’s daily and weekly agenda to ensure effective time management and task prioritization.
• Follow-ups: Follow up with employees, vendors, suppliers, and other stakeholders as directed by the MD to ensure timely responses and updates.
• Communication Support: Assist in drafting, formatting, and proofreading emails, documents, and basic reports.
• Reminders & Updates: Provide timely reminders and updates to the MD regarding meetings, deadlines, and other critical tasks.
• Administrative Support: Handle day-to-day administrative responsibilities such as filing, document handling, travel arrangements, expense tracking, and office coordination.
• Confidentiality: Maintain strict confidentiality in handling sensitive information and ensure smooth communication flow between the MD and other departments/stakeholders.

Qualifications:

• Bachelor’s degree
• Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior management.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and digital calendar tools.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• High degree of discretion, integrity, and professionalism.