Office Coordinator

job Summary:

The Office Coordinator is responsible for ensuring the smooth day-to-day functioning of the office. This role involves managing administrative tasks, coordinating between departments, maintaining office supplies, supporting staff, and ensuring a productive work environment.

Key Responsibilities:

Office Administration

Manage daily office operations and maintain a clean, organized workspace.

Handle incoming and outgoing correspondence (emails, couriers, calls).

Maintain and update office records, documents, and databases.

Supervise housekeeping and office maintenance activities.

Coordination & Communication

Act as the point of contact between management, employees, and external partners.

Schedule meetings, appointments, and maintain calendars for senior staff.

Coordinate with vendors, service providers, and building management.

Inventory & Procurement

Monitor and maintain office supplies inventory.

Process purchase orders and ensure timely procurement of materials.

Support Functions

Assist HR with onboarding of new employees and attendance records.

Support finance with petty cash handling and expense tracking.

Prepare basic reports, letters, and presentations as needed.

Compliance & Safety

Ensure adherence to company policies and administrative procedures.

Oversee safety, cleanliness, and compliance within the office premises.

Required Skills & Qualifications:

Graduate in any discipline (preferred: Business Administration / Commerce).

2–4 years of experience in office administration or coordination roles.

Excellent communication and interpersonal skills.

Proficiency in MS Office (Word, Excel, PowerPoint).

Strong organizational and multitasking abilities.

Attention to detail and a proactive approach.

Working Conditions:

Full-time, office-based role.

May require occasional overtime during events or audits.