Office Coordinator

Job Overview:

We are seeking a proactive and organized Office Coordinator to join our team. The ideal candidate will play a key role in ensuring the smooth day-to-day operations of our office. You will be responsible for managing administrative tasks, maintaining vendor and staff relationships, and serving as a reliable point of contact for inter-departmental coordination.

Key Responsibilities:

• Staff Coordination & Relationship Management:
• Act as the liaison between staff and management to maintain a positive and productive work environment.
• Support onboarding of new employees and assist in internal communication efforts.
• Administrative Support:
• Maintain and organize office records and documentation.
• Handle filing, data entry, and document management.
• Coordinate meeting schedules, prepare agendas, and take minutes when required.
• Vendor & Purchase Coordination:
• Assist in the creation and processing of purchase orders.
• Manage vendor relationships, including communication, follow-ups, and documentation.
• Track and reconcile office supplies and services, ensuring cost-efficiency and timely procurement.
• Technical & Software Skills:
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Basic working knowledge of Tally (preferred but not mandatory).
• Utilize email and calendar systems for scheduling and communication.
• Inter-Departmental Communication:
• Facilitate clear and timely communication between departments.
• Support in organizing cross-departmental meetings and sharing updates.

Qualifications:

• Bachelor's degree or equivalent experience in Office Administration, Business Management, or related field.
• 1–3 years of relevant experience in a similar administrative or coordinator role.
• Strong interpersonal and communication skills (both verbal and written).
• Excellent organizational and time-management abilities.
• Ability to multitask and work in a fast-paced environment with attention to detail.
• Knowledge of basic accounting or inventory systems is a plus.

Why Join Us?

• Collaborative and friendly work environment
• Opportunity for growth and skill development
• Exposure to cross-functional operations
• Work-life balance and supportive leadership

To Apply:

Please submit your updated resume and a brief cover letter outlining your relevant experience and interest in the role to contact@unigenaudio.com