OFFICE OPERATION COORDINATOR

Job Title: Office Operations CoordinatorRole OverviewWe are seeking a highly organized and proactive Office Operations Coordinator to manage coordination between the factory and vendor network. This role is essential to ensuring uninterrupted material supply, timely deliveries, and disciplined procurement operations.

The ideal candidate is detail-oriented, responsive, and confident in handling multiple vendors and priorities simultaneously.

Preference may be given to married women candidates.

• Key Responsibilities1. Order ManagementReceive and validate material requirements from the factory team
• Prepare and issue purchase orders to approved vendors
• Maintain accurate records of quantities, pricing, and delivery timelines
• 2. Vendor CoordinationFollow up consistently with vendors to ensure timely dispatch
• Build strong working relationships to improve vendor responsiveness
• Proactively escalate delays and support alternate sourcing when required
• 3. Delivery & Status TrackingTrack order status and share regular updates with internal teams
• Coordinate with factory and warehouse teams for smooth material receipt
• Verify ordered vs. received quantities and report discrepancies immediately
• 4. Data Management & ReportingMaintain structured purchase trackers and vendor databases
• Prepare daily and weekly reports on pending orders and delivery schedules
• Maintain historical purchase data for reference and analysis
• 5. Process AdherenceEnsure procurement processes are followed accurately
• Support continuous improvement of purchasing workflows as operations scale
• Required Skills & Expertise (Non-Negotiable)Strong verbal and written communication skills
• Proficiency in Google Sheets and MS Excel, including:
• 
  
• VLOOKUP / XLOOKUP
• Pivot Tables
• SUMIF / COUNTIF
• Data tracking and organization
• Excellent follow-up skills with a strong ownership mindset
• High attention to detail and strong organizational abilities
• Ability to manage multiple tasks in a fast-paced environment