Purchase Executive

Sabato Exports Pvt. Ltd. is a growing export-oriented organization engaged in manufacturing and trading. We are looking for a dedicated and proactive Purchase Coordinator who can manage vendors, negotiate best prices, and ensure smooth and timely procurement operations.

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Eligibility Criteria

• Female candidates only

• Graduate preferred (B. Com / BBA / any stream)

• Minimum 1–3 years of experience in Purchase / Procurement / Vendor Coordination

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Required Skills & Competencies

• Fluent English communication (spoken and written)

• Excellent follow-up and coordination skills

• Ability to handle and update vendor databases

• Strong experience in price negotiation and cost saving

• Strong computer knowledge (MS Excel, email drafting, ERP systems)

• Good documentation, reporting, and record-keeping skills

• Ability to work under pressure and meet deadlines

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Key Responsibilities

1. Procurement Operations

• Prepare and issue Purchase Orders (POs) as per company requirements.

• Collect quotations, compare rates, and finalize vendors.

• Follow up with suppliers to ensure on-time delivery of materials.

• Coordinate with stores, production, and accounts departments.

• Ensure uninterrupted material availability.

2. Vendor Management

• Develop and maintain vendor master database.

• Build strong relationships with suppliers.

• Evaluate vendor performance based on quality, price, and delivery.

• Identify alternate vendors to avoid dependency.

4. Follow-up & Order Tracking

• Daily follow-ups for pending orders.

• Track dispatch, delivery, and GRN status..

5. Documentation & Reporting

• Maintain records of POs, GRNs, invoices, and contracts.

• Prepare daily, weekly, and monthly purchase reports.

• Update all data in Excel / FMS.

6. System & Compliance

• Ensure all purchase activities follow company procedures.

• Maintain proper filing and documentation for audits.

7. Strong Computer Knowledge:

Proficient in MS Excel (VLOOKUP/XLOOKUP, Pivot Tables, formulas), email drafting, internet usage, and ERP systems for maintaining purchase records, tracking orders, preparing MIS reports, and ensuring data accuracy.