Receptionist / Front Office Executive

Job Summary

The Secretary / Executive Assistant provides high-level administrative and clerical support to senior management, ensuring smooth day-to-day operations, effective communication, and efficient time management.

Key Responsibilities

Manage schedules, appointments, meetings, and calendars for senior executives.

Handle phone calls, emails, correspondence, and visitor coordination.

Prepare reports, presentations, letters, and meeting minutes.

Organize meetings, travel arrangements, and accommodation.

Maintain confidential files, documents, and records.

Coordinate with internal departments and external stakeholders.

Assist in follow-ups, reminders, and task tracking.

Handle office administration and documentation work.

Support management in day-to-day operational activities.

Requirements

Graduate in any discipline; secretarial qualification preferred.

Proven experience as a Secretary or Executive Assistant.

Excellent communication skills (written and verbal).

Proficiency in MS Office (Word, Excel, PowerPoint, Email).

Strong organizational and time-management skills.

Ability to maintain confidentiality and professionalism.

Preferred Skills

Experience working with senior management or directors.

Knowledge of basic HR or accounts coordination.

Strong multitasking and problem-solving abilities.

Handling appointment dates, execution of projects , client confirmations