Receptionist / Front Office Executive

Front Desk Executive cum Administrator

1. Front Desk Management

• Greet and welcome visitors, clients, and vendors professionally.
• Manage incoming calls, direct them appropriately, and take accurate messages.
• Maintain a clean and organized reception area.
• Handle incoming and outgoing courier/logistics.

2. Administrative Support

• Maintain and update employee attendance, leave records, and daily registers.
• Assist in scheduling interviews, meetings, and appointments.
• Manage inventory of office supplies and ensure timely replenishment.
• Coordinate with vendors for office maintenance, supplies, and facility management.

3. Documentation & Record Keeping

• Maintain company records, contracts, and internal documentation in both physical and digital formats.
• Ensure proper filing and archiving systems are in place.
• Track and manage petty cash and expense reimbursements.

4. Office Coordination

• Coordinate with various departments (HR, Admin, Accounts) for day-to-day tasks.
• Ensure smooth functioning of daily office operations.
• Provide support during onboarding and offboarding of employees.

5. Communication & Correspondence

• Draft emails, internal memos, and basic business letters when required.
• Manage incoming and outgoing mail (physical and digital).
• Assist in preparation of reports and presentations for management.

6. Facility & Safety Compliance

• Ensure the office premises are well maintained and follow cleanliness protocols.
• Coordinate safety drills, ID issuance, and visitor logs.
• Monitor and ensure functioning of office equipment (printer, scanner, Wi-Fi, etc.).