Stock Executive

The School Stock Management Executive will be responsible for managing, tracking, and controlling all inventory related to school operations, including academic materials, uniforms, stationery, assets, and consumables. The role requires hands-on experience in Busy and Tally software to ensure accurate stock records, reconciliation, and reporting.

Key Responsibilities

• Maintain accurate records of school inventory including books, stationery, uniforms, lab materials, furniture, and other assets.
• Record all inward and outward stock entries in Busy and Tally software.
• Monitor stock levels and raise purchase requisitions to avoid shortages or over-stocking.
• Coordinate with vendors for material receipt, verification, and documentation.
• Conduct regular stock audits and physical verification; reconcile discrepancies.
• Prepare stock reports, MIS, and inventory summaries for management review.
• Issue materials to departments as per approved requisitions and maintain issue registers.
• Ensure proper storage, labeling, and safety of inventory items.
• Maintain purchase bills, delivery challans, invoices, and stock registers.
• Support accounts team with inventory valuation and monthly/annual closing.
• Ensure compliance with school policies and internal control procedures.

Required Skills & Competencies

• Proficiency in Busy and Tally ERP (mandatory).
• Strong knowledge of inventory management processes.
• Basic accounting knowledge related to stock and purchase entries.
• Good Excel skills for reporting and data analysis.
• Attention to detail and strong record-keeping abilities.
• Good coordination and communication skills.
• Ability to handle multiple inventory categories in a school environment.

Qualifications

• Graduate in Commerce / Business Administration or equivalent.
• Certification or hands-on experience in Tally and Busy software preferred.

Experience

• Minimum 1–3 years of experience in stock or inventory management.
• Prior experience in a school, educational institution, or similar setup will be an advantage.