Tender Executive

Key Responsibilities

1. Tender Preparation and Submission

• Thoroughly study qualification criteria and tender documents.
• Prepare, compile, and submit bid schedules accurately and on time.
• Manage physical and e-tender submissions, including scanning, digital documentation, and uploading on various procurement websites.

2. GeM Portal Management

• Set up and maintain the product/service catalogue on the Government e-Marketplace (GeM) Portal.
• Create, manage, and monitor bidding profiles to ensure compliance, visibility, and participation.
• Use filters and golden parameters effectively to shortlist, evaluate, and participate in the most suitable opportunities, maximizing bid success.

3. Vendor Management & RFQ/RFP Process

• Initiate and manage Requests for Quotation (RFQ) and Requests for Proposal (RFP).
• Collect vendor quotations, prepare comparative statements, and facilitate final selection.
• Maintain strong relationships with OEMs, vendors, and channel partners.

4. Meeting Participation & Reporting

• Attend price-bid meetings and prepare detailed comparison charts.
• Present bid evaluations and reports to senior management.
• Maintain daily bid-tracking sheets and project status reports.

5. Post-Award & Contract Management

• Handle post-bid clarifications, contract documentation, and Minutes of Meetings (MoM).
• Verify purchase orders and ensure adherence to specifications and timelines.
• Oversee Earnest Money Deposit (EMD) submissions and refund processes.

6. Collaboration & Communication

• Work closely with internal teams, OEMs, and clients for bid coordination.
• Communicate tender requirements and updates clearly across departments.

Requirements

• Education: Bachelor’s degree in any discipline.
• Experience: 2–3 years in GeM and government tendering, preferably in AV, IT, or OA sectors.
• Skills:
• 
  
• Strong proficiency in MS Excel, tender documentation, and mathematics.
• Sound knowledge of Government e-Procurement and GeM systems.
• Ability to use filters, golden parameters, and keyword tools on GeM to identify relevant opportunities.
• Excellent written and verbal communication skills in English and Hindi.
• Capable of independently handling end-to-end tendering processes.
• 
  

Preferred Qualifications / Achievements

• GeM Gold or Silver Certified (GeM Expert) candidates preferred.
• Proven record across 100+ Government and PSU e-Procurement Portals.
• Successful execution of large-value government contracts.

Key Skills

• End-to-End Tender / Bid Management
• GeM Portal Operations & Compliance
• Proposal & Documentation Management
• Excel & Data Analysis
• Letter Drafting and Reporting
• Communication & Coordination

Working Portals

Government e-Marketplace (GeM) | CPP e-Publishing & e-Tender Portals | Defence | Railways | CPWD | NTPC | IOCL | BPCL | HPCL | ONGC | ISRO | SAIL and other major PSU portals

About Rivotta India

Rivotta India Pvt. Ltd., headquartered in Vasant Vihar, New Delhi, is a trusted Indian brand with over 33 years of industry excellence. Established in 1991, Rivotta specializes in delivering integrated solutions in Audio Visual Systems, Office Automation, and IT Infrastructure.

The company has successfully executed prestigious projects for Government Departments, PSUs, Defence, Paramilitary Forces, Embassies, and Corporate Houses across India.

Rivotta is committed to offering innovative, reliable, and future-ready technology solutions backed by strong OEM alliances, in-house expertise, and a customer-first approach.

To Apply:

Send your updated CV with the subject line “Application – Tender/Bid Executive (GeM)” to hr@rivottaindia.com or whats app your CV at 9810022555

Contact: 9810022555

Website: www.rivottaindia.com