Tender Executive

Location: Malviya Nagar, New Delhi, India

Employment Type: Full-Time

Travel: Yes, as required for meetings, tender openings, and liaison activities

About the Role

We are seeking a highly organized and proactive Tender Specialist and Government Liaison Officer to join our dynamic team in Malviya Nagar, New Delhi. This role is pivotal in managing the end-to-end tendering process and fostering strong relationships with government bodies and public sector organizations. The ideal candidate will have a keen eye for detail, excellent communication skills, and the ability to navigate complex regulatory environments while ensuring compliance with tender requirements and government protocols.

Key Responsibilities

Tender Management:

• Identify, screen, and evaluate suitable tender opportunities on platforms such as GeM, EPROC, IREPS, and other government e-procurement portals.
• Prepare, organize, and submit tender documents (general, technical, and commercial) in compliance with specified guidelines, both online and offline.
• Attend pre-bid meetings, tender openings, and clarification sessions as required.
• Manage and track bid securities, performance bank guarantees, and demand drafts, ensuring timely submission and retrieval.
• Coordinate with internal teams to gather necessary documentation and ensure timely tender submissions.

Government Liaison:

• Build and maintain strong relationships with government departments, PSUs, and corporate entities for vendor registrations, approvals, and renewals.
• Act as the primary point of contact for government officials, facilitating smooth communication and resolving queries.
• Ensure compliance with government regulations, policies, and procedures during tender participation and project execution.
• Represent the organization in meetings with government stakeholders to negotiate terms and secure approvals.

Documentation and Reporting:

• Maintain accurate records of all tender-related activities, including submissions, correspondence, and outcomes.
• Prepare offers and proposals for government and private institutions based on tender requirements.
• Provide regular updates and reports on tender status, government interactions, and liaison activities to management.

Process Improvement:

• Identify opportunities to streamline tendering and liaison processes for efficiency and effectiveness.
• Stay updated on changes in government procurement policies, tendering guidelines, and e-procurement platforms.
• Qualifications and Skills

Education: Bachelor’s degree in Business Administration, Commerce, Engineering, or a related field. A postgraduate degree or diploma in a relevant discipline is a plus.

Experience: Minimum of 3–5 years of experience in tender management, government liaison, or a similar role, preferably in Delhi or the NCR region.

Technical Skills:

• Proficiency in managing government e-procurement portals (e.g., GeM, EPROC, IREPS).
• Strong knowledge of tender documentation, bid preparation, and bank guarantee processes.
• Advanced proficiency in MS Office Suite (Word, Excel, Outlook) for documentation and reporting.
• Knowledge of using CRM.

Soft Skills:

• Exceptional organizational and time-management skills to handle multiple tenders and deadlines.
• Strong interpersonal and communication skills to liaise with government officials and internal stakeholders.
• Analytical mindset with attention to detail to ensure compliance and accuracy in documentation.
• Proactive, self-motivated, and able to work independently or collaboratively.

Additional Requirements:

• Willingness to travel within Delhi/NCR and occasionally to other regions for meetings or tender-related activities.
• Familiarity with government procurement processes and regulations in India.

Why Join Us?

• Opportunity to work in a fast-paced, growth-oriented environment with exposure to high-value government projects.
• Competitive salary and benefits package, commensurate with experience.
• Collaborative and supportive team culture with opportunities for professional development.

How to Apply

Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience.

We are an equal opportunity employer and value diversity in our workplace.