Documentation Executive

Job Summary

Responsible for preparation, control, and maintenance of manufacturing and quality documentation. The role ensures proper documentation for manufacturing processes, quality control, and product testing, while maintaining document control systems and supporting production through standardized procedures and records.

Key Responsibilities

1. Prepare and maintain Work Instructions (WI) for manufacturing and assembly processes for different products.
2. Prepare and publish Quality MIS reports for IQC, SMT, MI, Assembly, OQC, and Rework activities.
3. Develop Bill of Materials (BOM) based on product requirements and upload/import them into Tally.
4. Record, manage, and circulate Engineering Change Notices (ECN) and Deviation Notes whenever required.
5. Prepare and publish Test Procedures, Process Flow Charts, Control Plans, and Routing Sheets for all products.
6. Design and implement new check sheets and formats as per operational requirements and ensure their proper implementation on production lines.
7. Maintain strict document control, including revisions, updates, and version history of all controlled documents.
8. Maintain and regularly update the Master List of Documents to ensure accurate document tracking.
9. Control the release, issue, and withdrawal of controlled document copies in accordance with company document control procedures.

Required Skills & Competencies

• Knowledge of manufacturing and assembly processes
• Understanding of quality systems and documentation control
• Experience with BOM preparation and ERP/accounting systems such as Tally
• Strong documentation and organizational skills
• Attention to detail and version control management
• Proficiency in MS Excel, Word, and reporting tools

Education & Experience

• Education: Diploma / Bachelor’s Degree in Mechanical, Electronics, or Industrial Engineering
• Experience: 2–3 years of experience in manufacturing documentation, quality documentation, or process engineering (preferred)