Executive Assistant

Key Responsibilities

1. Executive Assistance & Founder Support

• Manage calendar scheduling, meeting coordination, and prioritization of commitments.
• Track action items from meetings and ensure timely follow-ups.
• Prepare reports, summaries, and documentation for internal and external discussions.
• Coordinate with internal teams, vendors, and stakeholders on behalf of leadership.
• Maintain confidential records and business documentation.

2. Operations & Coordination

• Maintain trackers for tasks, expenses, vendor coordination, and internal projects.
• Support execution of operational initiatives assigned by leadership.
• Handle documentation, filing systems, and data organization.
• Coordinate logistics for meetings, events, and travel arrangements.
• Ensure closure tracking across departments.

3. Administrative & Coordination

• Maintain Excel-based records for accounts, payments, client data, and reports
• Coordinate with operations and dispatch teams to ensure smooth billing and payment flow
• Handle professional email and phone communication with clients and vendors
• Support routine office administration and documentation work

4.Accounting & Finance

• Manage day-to-day accounting activities using Tally (vouchers, entries, invoicing, ledgers)
• Maintain records of receivables, payables, expenses, and payments
• Follow up with clients for outstanding payments through calls and emails
• Assist in basic reconciliation and reporting as required