Head of Contracts and Materials Management

Head - Contracts & Materials

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1. Contracts Management

• Develop, negotiate, review, and finalize EPC, turnkey, item‑rate, service, consultancy, sub‑contract and supply contracts
• Lead pre‑award and post‑award contract administration, including:
  • Scope definition
  • Risk identification
  • Commercial terms & conditions
  • Payment milestones
  • LDs, penalties, warranties, and guarantees
• Handle claims management, variations, amendments, disputes, and arbitration coordination
• Ensure compliance with contractual obligations, statutory requirements, and internal governance
• Provide contract advisory support to project teams and senior management

2. Procurement & Materials Management

• Define and implement procurement strategies for projects and operations
• Oversee:
  • Vendor finalization
  • RFQ / RFP / tendering processes
  • Techno‑commercial evaluations
• Ensure timely availability of materials aligned with project schedules
• Establish strategic sourcing, framework agreements, and long‑term rate contracts
• Drive cost reduction initiatives, value engineering, and supplier optimization

3. Vendor & Supplier Management

• Develop and maintain a qualified vendor base
• Conduct vendor assessments, audits, and performance reviews
• Manage supplier relationships to ensure quality, delivery, and commercial adherence
• Resolve supplier disputes and commercial conflicts

4. Commercial & Cost Control

• Monitor and control project procurement budgets
• Evaluate landed cost, lifecycle cost, and total cost of ownership (TCO)
• Support finance in:
  • Cost forecasting
  • Cash flow planning
  • Provisioning and closures

5. Compliance & Risk Management

• Ensure compliance with:
  • Company policies
  • Applicable laws (Contract Act, GST, import/export regulations, etc.)
• Identify and mitigate commercial, contractual, and supply chain risks
• Maintain documentation for audits and statutory inspections

6. Leadership & Governance

• Lead, mentor, and develop contracts & materials teams
• Establish SOPs, delegation matrices, and approval frameworks
• Provide strategic inputs to board / leadership on commercial matters

Educational Qualification

• BE / BTech (Mechanical, Civil, Electrical, or related discipline)
• MBA / PGDM in Supply Chain / Procurement / Finance / Operations preferred
• LLB or Diploma in Contract Management (added advantage)

 

• 15–25 years of relevant experience
• Minimum 5–10 years in a senior leadership role handling contracts & procurement
• Strong exposure to large‑scale projects / multi‑location operations

Experience Level

Executive Level