HR Manager

Job Summary

Vaishnavi Consultancy Services is seeking an experienced HR Manager to lead HR operations, manage existing client relationships, run payroll across multiple locations, and ensure end-to-end statutory compliance. The ideal candidate must have a strong background in the Recruitment & Staffing industry, excellent communication skills, and hands-on expertise in payroll processing and compliances, HR analytics, and internal hiring.

Key Responsibilities

1. Client Relationship Management

• Coordinate with existing clients regarding manpower deployment and HR-related requirements.
• Maintain strong client relationships to ensure satisfaction and retention.
• Provide timely resolutions to queries and escalate critical issues when necessary.

2. Payroll Management

• Prepare and process monthly payroll for deployed manpower across multiple sites.
• Handle salary sheets, attendance reconciliation, deductions, incentives, and F&F settlements.
• Ensure accurate and timely submission of payroll reports to clients.
• Maintain employee master data and payroll documentation.

3. Compliance & Statutory Management

• Ensure compliance with labour laws including PF, ESIC, LWF, Bonus, Gratuity, etc.
• Generate PF, ESIC challans accurately.
• Submit the Challans and returns before the due dates.
• Maintain compliance documents, audit files, and statutory records.

4. Recruitment & Internal Hiring

• Manage end-to-end recruitment for internal positions and client-specific requirements.
• Screen profiles, schedule interviews, and onboard selected candidates.
• Release offer/appointment letters on time.
• Maintain a talent pipeline for urgent and bulk hiring needs.

5. HR Operations

• Effectively manage HRMS and regular update if any change is required.
• Maintain the database properly.
• Implement HR policies, processes, and systems for smooth operations.
• Handle grievance management, employee engagement, and performance evaluations.
• Prepare HR presentations, MIS reports, and dashboards for senior management.

Skills & Qualifications

• 7 - 10+ years of experience in Recruitment & Staffing / Manpower Outsourcing (mandatory).
• Strong knowledge of Payroll Management & Statutory Compliance.
• Excellent command of English communication (written & verbal).
• Proficient in MS Excel, HRMS tools, and payroll software.
• Strong interpersonal skills with the ability to multitask and work under pressure.
• Good presentation, coordination, and analytical skills.