Office Administrator

Job Title: Office Administrator – Real Estate

Location: [Insert location]

Employment Type: [Full-time

Reports To: Directors

Job Summary

We are seeking a highly organized and proactive Office Administrator to support the daily operations of our real estate office. The ideal candidate will manage administrative tasks, support agents, handle client communications, and ensure the office runs smoothly and efficiently.

Key Responsibilities

Office & Administrative Support

Manage daily office operations and maintain an organized, professional workspace

Answer phones, respond to emails, and greet clients and visitors

Schedule appointments, meetings, and property showings

Maintain filing systems (digital and physical)

Real Estate Support

Prepare and process real estate documents (contracts, listings, disclosures, MLS entries)

Coordinate listing launches, open houses, and closings

Track transaction timelines and ensure compliance with deadlines

Liaise with agents, clients, lenders, attorneys, and vendors

Marketing & Listings

Assist with property listings on MLS and other platforms

Coordinate signage, photography, and marketing materials

Support social media posts, email campaigns, and flyers as needed

Financial & Data Management

Track expenses, invoices, and commissions

Maintain databases, CRM systems, and client records

Assist with basic bookkeeping and reporting

Qualifications & Skills

High school diploma or equivalent (college coursework preferred)

1–3 years of administrative experience (real estate experience a plus)

Strong organizational and multitasking skills

Excellent written and verbal communication

Proficiency in Microsoft Office / Google Workspace

Familiarity with MLS systems and CRM tools preferred

Detail-oriented, reliable, and able to work independently

What We Offer

Competitive compensation

Supportive and collaborative team environment

Opportunities for growth within the real estate industry

If you want, I can:

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