Operation Executive

Job Description: Operations Executive

Company: Rksemitronics India Pvt. Ltd.

Location: sector -6 Noida

Department: Operations / Imports

Employment Type: Full-time

About the Company

Rksemitronics India Pvt. Ltd. imports electronics and industrial parts from overseas vendors and manages end-to-end procurement, shipment coordination, customs processes, and vendor communication to ensure timely and cost-effective delivery.

Position Summary

We are looking for a detail-oriented and proactive Operations Executive to manage order processing, import shipment booking, customs clearance coordination, overseas remittance, BOE knock-off, vendor negotiation, and quality control of purchased parts. The ideal candidate should have strong knowledge of import operations, documentation, vendor coordination, and proficiency in ZOHO Books, Microsoft Excel, and Microsoft Office.

Key Responsibilities

• Process purchase orders accurately and ensure timely execution of all operational activities.
• Book import shipments on time and coordinate with freight forwarders, shipping lines, and logistics partners.
• Handle and monitor custom clearance activities in coordination with CHA/customs brokers.
• Prepare, verify, and maintain import-related documentation including BOE (Bill of Entry) and other statutory records.
• Manage BOE knock-off and ensure proper closure of import transactions as per regulatory requirements.
• Coordinate overseas remittance processes with banks and internal accounts teams.
• Track and manage foreign USD exchange rates, discounts, and cost implications for imports.
• Negotiate pricing, delivery schedules, and commercial terms with overseas vendors to achieve cost savings and better service.
• Perform quality control checks on purchased electronics and industrial parts to ensure compliance with required specifications.
• Maintain purchase, shipment, vendor, and financial records in ZOHO Books.
• Prepare operational reports, shipment status updates, cost sheets, and MIS using Microsoft Excel.
• Coordinate with internal departments such as purchase, accounts, stores, and management for smooth operations.
• Ensure timely delivery of imported materials and resolve shipment or documentation issues proactively.
• Maintain compliance with import regulations, company policies, and documentation standards.

Required Skills and Qualifications

• Bachelor’s degree in Commerce, Business Administration, Supply Chain, Logistics, or related field.
• Minimum 2  years of experience in import operations, logistics, procurement, or international trade.
• Good knowledge of import documentation, customs clearance, BOE, remittance, and shipment coordination.
• Understanding of overseas procurement and vendor management.
• Familiarity with foreign currency handling, especially USD rate calculations and discounts.
• Experience in quality checking / inspection of electronic and industrial components will be an advantage.
• Proficiency in ZOHO Books, Microsoft Excel, Microsoft Word, and Microsoft Office.
• Strong negotiation, coordination, and communication skills.
• High attention to detail and ability to handle multiple shipments/orders simultaneously.
• Problem-solving attitude and ability to work under deadlines.

Preferred Candidate Profile

• Experience working with international suppliers and import agencies.
• Knowledge of electronics components and industrial parts procurement.
• Ability to manage end-to-end import operations independently.
• Good organizational and documentation skills.

Key Competencies

• Import Operations Management
• Customs & Documentation
• Vendor Negotiation
• Overseas Remittance Handling
• Quality Control
• Shipment Coordination
• Cost Monitoring
• ERP / ZOHO Books
• Advanced Excel Reporting