Personal Secretary

Job Overview

Vastoratech Pvt. Ltd. is looking for a smart, proactive, and well-organized Personal Secretary who can efficiently manage calls, coordinate with clients and team members, and handle the Director’s daily schedule. The ideal candidate should have excellent communication skills and strong follow-up ability to ensure smooth business operations.

Key Responsibilities

📞 Call & Client Handling

Attend and manage all incoming and outgoing calls on behalf of the Director

Understand client queries and concerns professionally

Provide basic information to clients and escalate issues to the concerned team

Maintain proper call records and follow-up list

🤝 Team Coordination

Coordinate between the Director and internal teams

Take regular work updates from team members

Ensure tasks assigned by the Director are executed on time

Follow up with teams for pending work and report status

📅 Meeting & Schedule Management

Schedule and manage meetings, appointments, and calendar

Send meeting reminders and ensure meeting preparedness

Arrange client meetings (online/offline)

Maintain daily, weekly, and monthly schedule planning

📊 Reporting & Documentation

Prepare daily work reports and summaries

Maintain client database and communication records

Draft professional emails and WhatsApp messages when required

Handle basic documentation and file management

🧠 Executive Support

Act as the first point of contact for the Director

Handle confidential information with professionalism

Support in operational coordination when required

Required Skills

Excellent verbal and written communication (Hindi & English)

Strong follow-up and coordination skills

Good knowledge of MS Excel, Google Sheets, and email handling

Professional phone etiquette

Time management and multitasking ability

Basic understanding of business operations preferred

Preferred Qualification

Graduate in any stream

1–3 years experience as Personal Assistant / Secretary / Coordinator preferred

Work Details

Job Type: Full-time

Mode: Work from Office

How to Apply

📞 Contact: +91-9555521611

📧 Email: hr@vastoratech.in

🌐 Website: www.vastoratech.com�