Tender Executive

The Tender Executive (GeM) will be responsible for managing the entire tendering process through the Government e-Marketplace (GeM) portal, from bid identification to submission and post-tender follow-up. The role requires a keen understanding of public procurement procedures, strong documentation skills, and the ability to coordinate with multiple departments to ensure timely and accurate bid submissions.

• Key Responsibilities:1. GeM Portal ManagementRegularly monitor the GeM portal for new tenders and business opportunities relevant to company products/services.
• Register, update, and maintain the company profile and product listings on the GeM portal.
• Handle bid participation, reverse auction, and online tender submission through GeM.
• 2. Tender Preparation & SubmissionStudy tender documents, eligibility criteria, and technical specifications.
• Collect required documents from internal departments (technical, finance, legal, etc.) for bid submission.
• Prepare pre-qualification documents, technical bid, and commercial bid as per tender requirements.
• Upload all required certificates — OEM authorization, MII (Make in India), Warranty, Non-Blacklist Declaration, etc.
• Ensure timely submission of bids before deadlines.
• 3. Documentation & ComplianceMaintain records of all tenders (submitted, won, lost) and supporting documents.
• Prepare and maintain standard company documents: GST, PAN, ISO, MSME, Authorization letters, etc.
• Prepare necessary affidavits, declarations, and notarized documents (e.g., ₹100 Notary Stamp Certificates).
• 4. Coordination & CommunicationCoordinate with internal teams (Sales, Purchase, Accounts, OEMs) for bid support and document collection.
• Communicate with clients, OEMs, and government departments regarding tender clarifications or queries.
• Follow up on bid status and participate in tender openings.
• 5. Post-Tender ActivitiesManage order acceptance, contract agreement signing, and related formalities after tender award.
• Coordinate with logistics and accounts teams for billing and dispatch after order receipt.
• Prepare performance reports on tender submissions and outcomes.
• Required Skills:Proficient in GeM portal operations (Bid participation, Reverse auction, Product upload).
• Good knowledge of Government procurement processes and tender documentation.
• Excellent MS Office (Word, Excel, PDF editing) and Internet research skills.
• Strong attention to detail and accuracy in documentation.
• Ability to work under deadlines and handle multiple tenders simultaneously.
• Good communication and coordination skills.
• Qualifications:Bachelor’s degree in Commerce, Business Administration, or relevant field.
• Minimum 1–3 years of experience in tendering, preferably on GeM portal.
• Knowledge of Public Procurement Rules, GFR, and e-Procurement systems will be an advantage.
• Key Attributes:Organized and proactive approach to work.
• High integrity and confidentiality in handling official documents.
• Team player with problem-solving skills.
• Ability to learn new systems and procedures quickly.