Receptionist / Front Office Executive

Core responsibilities

·        Administrative Support: Perform general clerical tasks, such as data entry, filing, and document preparation.

·        Communication Hub: Answer and direct phone calls, manage emails, and handle incoming and outgoing mail.

·        Scheduling: Coordinate and schedule appointments, meetings, and travel arrangements for staff.

·        Office Organization: Manage and order office supplies, maintain an inventory, and keep common areas clean and organized.

·        Front-Desk Management: Greet visitors, clients, and job candidates, and serve as the first point of contact.

·        Record Maintenance: Maintain and organize both physical and electronic filing systems. 

Essential skills

·        Communication: Excellent verbal and written communication skills are crucial for interacting with staff, clients, and vendors.

·        Organization: Strong organizational and time management skills are necessary to manage multiple tasks and deadlines effectively.

·        Attention to Detail: A meticulous approach is important for tasks like data entry, document handling, and scheduling.

·        Tech Savvy: Proficiency in common office software, such as Microsoft Office Suite, and other office management systems is typically required.

·        Problem-Solving: The ability to identify and solve routine problems as they arise is a valuable asset.