Office Assistant

• 1. Office AdministrationMaintain day-to-day office operations smoothly
• Handle incoming & outgoing calls, emails, and courier
• Maintain office records, files, and registers (physical & digital)
• Coordinate with internal teams for routine requirements

Performance Indicator:

• Timely handling of office tasks with minimum follow-ups
• Properly maintained and updated records
• 2. Accounts & Documentation SupportAssist in basic accounting entries (purchase, sales, expense entries)
• Maintain vouchers, bills, invoices, and payment records
• Coordinate with accounts team / CA for data sharing
• Ensure bills are correctly prepared in company name

Performance Indicator:

• Error-free entries
• Documents shared on time with accounts team
• 3. Vendor & Customer CoordinationFollow up with vendors for invoices, stock details, and dispatch updates
• Coordinate with transporters for material movement
• Communicate professionally with distributors/customers for routine matters

Performance Indicator:

• Timely follow-ups
• Proper communication without escalation
• 4. Inventory & MIS SupportMaintain basic stock records (incoming / outgoing)
• Prepare simple MIS reports as required (daily / weekly)
• Update data in Excel or ERP (if applicable)

Performance Indicator:

• Accurate stock data
• MIS shared within defined timelines
• 5. Compliance & Process DisciplineFollow company policies and reporting structure
• Maintain confidentiality of company data
• Ensure timely submission of assigned work

Performance Indicator:

• Zero compliance issues
• Consistent discipline and punctuality
• 6. Support to ManagementAssist management in coordination, follow-ups, and documentation
• Schedule meetings and maintain action points
• Perform any additional task assigned related to office operations

Performance Indicator:

• Positive feedback from management
• Task completion within committed timelines
• Overall Performance MeasurementAccuracy & timeliness of work
• Communication & coordination skills
• Discipline & reliability
• Ability to handle pressure and multitasking