Secretary / Executive Assistant

JOB SUMMARY

The Execuive Assistant (EA) will provide high-level administrative, organizational, and confidential support to the M.D. The role requires excellent communication skills, strong time management, and the ability to handle sensitive information with discretion.

JOB DESCRIPTION

Position: Personal Assistant to Director

Department: Administration / Management

Reports To: Managing Director

KEY RESPONSIBILITIES

Manage the M.D’s daily calendar, appointments, and meetings.

Handle emails, phone calls, and official correspondence.

Coordinate and schedule meetings, prepare agendas, and follow up on action items.

Maintain confidential documents, files, and records.

Prepare reports, presentations, and MIS as required.

Manage visitors and client meetings professionally.

Execute tasks and instructions given by the M.D. efficiently.

Provide support for both professional and limited personal tasks, when required.

REQUIRED SKILLS

Proficiency in MS Word, Excel, and PowerPoint.

Professional email drafting and written communication.

Good communication skill.

Strong organizational and multitasking abilities.

Ability to maintain confidentiality and professionalism.