Office Administrator

## **Roles & Responsibilities (R&R)**

### **Position: Admin & Compliance Executive**

**Reporting To:** CEO / Management

**Organisation:** Pro King Sports Academy & Group Entities

---

## **1. Administrative Responsibilities**

* Manage day-to-day administrative operations across all branches

* Maintain and update administrative records, registers, and trackers

* Coordinate with coaches, branch managers, and operations team

* Handle admission-related documentation and internal approvals

* Draft and circulate official communications, notices, and instructions

---

## **2. Compliance & Secretarial Support Responsibilities**

* Support statutory, regulatory, and internal compliance requirements

* Maintain compliance calendars, trackers, and due-date monitoring

* Assist in preparation, compilation, and submission of compliance documents

* Coordinate with external consultants, auditors, and advisors

* Maintain proper records of filings, acknowledgements, and approvals

---

## **3. Documentation & Record Management**

* Prepare, maintain, and update SOPs, policies, formats, and templates

* Maintain employee records, onboarding documents, and contracts

* Organise audit evidence, reports, and compliance documentation

* Ensure proper version control and secure storage of documents

* Support audits by collating and sharing required information

---

## **4. Coordination & Follow-up Responsibilities**

* Track action items assigned by management and ensure closure

* Follow up with internal teams for pending tasks and deliverables

* Coordinate between Admin, Operations, Equipment, and Finance teams

* Prepare status updates and reports for management review

---

## **5. Process Adherence & Internal Control**

* Ensure adherence to defined SOPs and internal processes

* Monitor compliance with management instructions and timelines

* Escalate delays, deviations, or non-compliance to management

* Support continuous improvement of internal processes

---

## **6. Confidentiality & Data Handling**

* Handle sensitive and confidential information responsibly

* Ensure data accuracy, integrity, and controlled access

* Follow internal information security and confidentiality guidelines

---

## **7. Reporting & Accountability**

* Provide periodic reports on admin and compliance activities

* Maintain clear documentation for traceability and audit readiness

* Be accountable for assigned tasks and timelines

---

## **Key Accountability Areas (Summary)**

* Admin operations efficiency

* Compliance tracking & documentation

* Timely follow-ups and coordination

* Audit readiness and record accuracy

* Process discipline and SOP adherence

---