Office Coordinator

Office Operations Management

Handle complete day-to-day office operations

Ensure office opens and closes on time

Maintain cleanliness, discipline, and work culture

Manage office supplies, utilities, and vendors

2. Staff Coordination & Supervision

Allocate daily tasks to employees

Monitor attendance, punctuality, and productivity

Coordinate between sales, marketing, accounts, and support teams

Resolve minor employee conflicts professionally

3. HR & Administration

Maintain attendance, leave records, and staff files

Assist in hiring, onboarding, and training coordination

Implement company HR policies and office rules

Issue warning letters, notices, and internal communications (as approved)

4. Reporting & Documentation

Prepare daily, weekly, and monthly office reports

Track performance of employees and submit updates to management

Maintain official documents, agreements, and records

Coordinate with Head Office / Founder for approvals

5. Sales & Client Coordination (if required)

Coordinate with sales team for targets and follow-ups

Handle client queries, escalations, and basic negotiations

Ensure proper order flow, payment follow-ups, and documentation

6. Accounts & Cash Handling (Basic Level)

Track petty cash and daily expenses

Coordinate with accountant for bills, salaries, and payments

Maintain expense records and supporting bills

7. Discipline & Compliance

Ensure all employees follow office rules and code of conduct

Monitor misuse of phone, internet, or office time

Report serious issues directly to management

8. Communication & Coordination

Act as single point of contact between management and staff

Communicate management instructions clearly to the team

Handle official emails, WhatsApp groups, and notices