Accountant

Reporting To: General Manager / Proprietor

Location: Factory – Bhosari, Pune

Role SummaryThe Accountant cum Dispatch In-Charge is responsible for day-to-day accounting activities, billing, statutory compliance support, and end-to-end dispatch coordination to ensure timely invoicing and material movement aligned with customer PO requirements.

This role is critical in maintaining financial accuracy, dispatch discipline, and customer satisfaction.

• Key Responsibilities1. Accounting & FinanceMaintain day-to-day accounting entries in Tally / ERP
• Record sales, purchase, expense, journal, and bank entries
• Prepare and reconcile bank statements
• Track receivables and payables
• Follow up on outstanding customer payments
• Maintain cash book and ledger balances
• Assist in monthly closing activities
• 2. Billing & GST ComplianceGenerate tax invoices strictly against approved Customer PO & Delivery Challan
• Ensure correct HSN codes, GST rates, and tax calculations
• Prepare E-invoices and E-way bills (where applicable)
• Support preparation of GSTR-1, GSTR-3B data
• Maintain proper invoice, challan, and GST records for audit
• 3. Dispatch & Logistics ManagementCoordinate with production, QC, and stores for dispatch readiness
• Prepare delivery challans, packing lists, and dispatch documents
• Ensure dispatch only after:
• 
  
• QC clearance
• Approved invoice
• PO compliance
• Coordinate with transporters / courier services
• Track dispatched materials and maintain dispatch register
• Share dispatch details and proof of delivery with customers
• 4. Documentation & ControlMaintain organized records of:
• 
  
• Invoices
• Delivery challans
• Transport LR copies
• Customer acknowledgements
• Ensure no billing without PO approval
• Support internal and external audits
• Maintain confidentiality of financial data
• 5. Coordination & ReportingCoordinate with:
• 
  
• Production team
• Quality team
• Stores
• Management
• Submit daily / weekly reports on:
• 
  
• Billing done
• Dispatch status
• Pending invoices
• Outstanding payments
• Required Skills & QualificationsEducational QualificationB.Com / M.Com / Diploma in Accounting or Finance
• Tally certification preferred
• Experience2–5 years experience in manufacturing industry accounting & dispatch
• Technical SkillsProficiency in Tally Prime / ERP
• Good knowledge of GST & invoicing
• MS Excel & basic documentation skills
• Behavioral SkillsHigh attention to detail
• Strong coordination and follow-up skills
• Ability to handle pressure during dispatch deadlines
• Honest, disciplined, and process-oriented
• Key Performance Indicators (KPIs)Zero billing without PO
• On-time dispatch accuracy
• GST compliance without penalties
• Timely invoicing and payment follow-ups
• Clean audit observations