Billing Executive

**Position: Billing Executive**

**Job Duties:**

1. **Generate Invoices:** Prepare and generate accurate and timely invoices for products and services provided by Rooplaxmi Electricals.

2. **Billing System Management:** Utilize billing software and systems to input and track billing information. Ensure the integrity and accuracy of billing data.

3. **Customer Billing Inquiries:** Address customer inquiries related to billing, resolve discrepancies, and provide clarification on invoiced items.

4. **Record Keeping:** Maintain comprehensive and organized records of all billing-related activities, including invoices, receipts, and customer communications.

5. **Payment Processing:** Collaborate with the finance department to ensure timely processing of payments received. Reconcile payments with invoices.

6. **Billing Reports:** Generate regular reports detailing billing activities, outstanding payments, and other relevant metrics for management review.

7. **Billing Compliance:** Ensure compliance with relevant billing regulations, standards, and company policies. Stay updated on changes in billing procedures.

8. **Coordinate with Sales and Service Teams:** Collaborate with the sales and service departments to gather necessary information for accurate billing, including contract details and service agreements.

9. **Customer Account Management:** Maintain accurate and up-to-date customer account information. Update customer records with changes in billing details.

10. **Collections:** Monitor and follow up on overdue payments. Collaborate with the collections team to implement strategies for payment recovery.

11. **Data Entry:**

  - **Purchase Entries:** Input and manage purchase-related data into the system accurately.

  - **Estimates:** Create estimates based on customer requirements and input the data into the system.

  - **Follow-up and Negotiation:** Work with the sales team to follow up on estimates, negotiate with customers, and update relevant information in the system.

12. **Ad Hoc Tasks:** Assist in other financial and administrative tasks as required by the organization.

**Qualifications:**

- Proven experience as a Billing Executive or similar role.

- Knowledge of billing software and systems.

- Strong attention to detail and accuracy.

- Excellent communication and interpersonal skills.

- Ability to work independently and collaboratively within a team.

- Proficient in Microsoft Office Suite, particularly Excel.

- Bachelor's degree in finance, accounting, or a related field is preferred.