Front Office Receptionist

RESPONSIBILITIES

1) Front Office & Reception Management:

• Welcome and assist visitors and clients in a professional and courteous manner
• Manage incoming calls, route them appropriately, and maintain visitor logs

2) Quotation & Invoice Preparation:

• Prepare quotations and invoices as required by the team
• Coordinate with the accounts department for timely billing

3) Receivables Follow-up (Recovery):

• Track pending payments and follow up with clients for recovery
• Maintain records of receivables and update the management regularly

4) Database & Document Management:

• Basic knowledge of MS Excel, Word, and office tools for day-to-day work.
• Maintain client and vendor databases.
• Organize and file documents systematically (physical and digital)

5) Office Administration:

• Handle office supply inventory and coordinate with vendors
• Ensure smooth daily office operations

6) Housekeeping Coordination:

• Supervise housekeeping activities and ensure office cleanliness
• Report and follow up on maintenance needs