HR Admin Executive

Responsible for managing human resources functions and administrative operations of the organization. This role ensures smooth HR processes, employee engagement, and efficient office management.

Key Responsibilities:

1. Recruitment & Onboarding

• Manage end-to-end recruitment activities including job postings, candidate screening, interview scheduling, and offer issuance.
• Conduct joining formalities, induction sessions, and maintain employee files and HR database.
• Update and maintain employee records in Odoo HR or Excel-based MIS.

2. Attendance, Leave & Payroll Coordination

• Monitor daily attendance and punctuality through biometric/Google Sheet systems.
• Validate leave applications and maintain leave records.
• Collate attendance and leave data monthly for payroll processing.
• Provide HR inputs (attendance, LOP, new joiners, resignations) to the Accounts team for payroll.

3. KPI/KRA Monitoring & Tracking

• Maintain and update KPI/KRA tracking sheets for all departments, especially Field Engineers.
• Collect monthly data on performance parameters such as Attendance, Punctuality, Customer Feedback, Reporting Manager Feedback, and Technical Knowledge.
• Coordinate with Managers to ensure timely data submission for KPI evaluation.
• Track scores and prepare quarterly/annual Performance Review Reports in Excel or Odoo.
• Support management in Performance Appraisal processes, maintaining confidentiality and accuracy.
• Highlight deviations, underperformance, or non-compliance to HR Head/Director.

4. Employee Engagement & Communication

• Plan and coordinate employee engagement and welfare activities.
• Circulate HR communications, internal memos, and policy updates.
• Address employee queries and maintain a healthy communication channel.

5. Statutory Compliance & Documentation

• Maintain statutory records and ensure compliance with PF, ESIC, PT, and other labour laws.
• Prepare and file required returns in coordination with consultants.
• Ensure timely renewals of HR and compliance-related documents.

6. HR Administration

• Maintain employee master database and HR MIS.
• Issue HR-related letters (appointment, confirmation, increment, transfer, warning, relieving, etc.).
• Ensure company policy compliance and support disciplinary processes.
• Coordinate with Admin for ID cards, attendance systems, and office administration.

Required Skills & Competencies

• Strong understanding of KPI/KRA systems and performance tracking in Excel or Odoo.
• Good knowledge of HR operations and statutory compliances.
• Excellent communication, coordination, and documentation skills.
• Proficiency in MS Office (Excel, Word, PowerPoint) and Google Workspace.
• Detail-oriented, proactive, and able to maintain confidentiality.

Qualification & Experience

Education: Graduate or Postgraduate in HR / MBA in HR / PGDM in HR.

Experience: 1–4 years in HR operations with experience i