Office Administrator

Job Description

We are hiring an Office Administrator to handle front office operations, maintain land and legal records, manage data entry and MIS reporting, and provide administrative support to the Director and project teams.

Key Responsibilities:

• Manage front desk, incoming calls, emails, and walk-in client inquiries
• Maintain and update Excel trackers for plot inventory, customer payments, bookings, and project timelines
• Organize and link real estate documents (7/12 extracts, Sale Deeds, NA Orders, Agreements, etc.) in Excel for quick access and retrieval
• Maintain digital and physical filing of all land records, legal documents, and customer files
• Create presentations on company projects, land holdings, and development updates as required by the Director
• Coordinate meetings with architects, legal consultants, and HNI clients
• Assist with MahaRERA portal uploads and government office coordination (Talathi, Tehsildar, Sub-Registrar)
• Handle office maintenance, vendor management, stationery, and courier logistics
• Support HR tasks like attendance tracking, leave records, and new hire documentation
• Prepare daily/weekly reports and status summaries for management review

Qualifications & Requirements:

• Diploma or graduate degree (B.Com, BBA, or equivalent preferred)
• 1–2 years of experience in office administration, preferably in a real estate or builder's office
• Strong proficiency in MS Excel (formulas, data linking, trackers) and MS PowerPoint
• Good written and verbal communication skills in English, Hindi, and Marathi
• Ability to manage multiple tasks, maintain organized records, and meet deadlines
• Basic knowledge of Google Drive / cloud-based file management

Preferred / Good-to-Have Skills:

• Familiarity with real estate documents such as 7/12 extracts, Ferfar, NA Orders, Zone Certificates, and Sale Deeds
• Experience working with the MahaRERA portal
• Prior experience creating project presentations or investor decks
• Knowledge of land revenue office processes (Talathi, Tehsildar, Sub-Registrar)
• Experience coordinating with government and municipal bodies (MSEDCL, water, sewage connections)