Secretary / Executive Assistant

Job DescriptionPosition: Executive Assistant to Managing Director (EA–MD)

Location: Head Office (with extensive pan-India travel)

Reporting To: Managing Director

Experience: 3–7 years (preferred)

Employment Type: Full-time

Role OverviewThe Executive Assistant to the Managing Director will act as a strategic and operational support partner to the MD. The role involves managing day-to-day operations, coordinating with internal and external stakeholders, preparing presentations and reports, tracking action items, and providing daily status updates. The EA will also accompany the MD for business meetings, presentations, and site visits across the country.

• Key Responsibilities1. Managing Director SupportAct as the primary point of coordination between the MD and internal/external stakeholders.
• Manage MD’s calendar, meetings, travel schedules, and priorities efficiently.
• Prepare daily, weekly, and monthly status updates for the MD on ongoing projects and action items.
• Ensure timely follow-ups on decisions, approvals, and commitments made by the MD.
• 2. Operations & Follow-upsTrack operational activities across departments and ensure deadlines are met.
• Coordinate with project, finance, design, sales, and operations teams for updates and execution.
• Maintain action trackers, MOMs, dashboards, and escalation reports.
• Proactively identify delays or risks and flag them to the MD with possible solutions.
• 3. Presentations & ReportingPrepare high-quality presentations, proposals, reports, and MIS for internal and external meetings.
• Assist the MD in client presentations, investor meetings, board meetings, and reviews.
• Compile data, visuals, and summaries in a concise and professional manner.
• 4. Travel & Business MeetingsWillingness to travel extensively across India with the MD for business meetings, presentations, and site visits.
• Coordinate logistics, itineraries, and documentation related to travel.
• Support MD during meetings by taking notes, recording decisions, and ensuring post-meeting follow-ups.
• 5. Confidentiality & CommunicationHandle sensitive and confidential information with discretion and professionalism.
• Draft emails, letters, and official communication on behalf of the MD.
• Represent the MD professionally in interactions when required.
• Skills & CompetenciesStrong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in MS Office (PowerPoint, Excel, Word) and presentation tools.
• Ability to work under pressure and manage tight timelines.
• High level of professionalism, discretion, and integrity.
• Strong follow-up, coordination, and problem-solving skills.
• Flexibility to travel frequently and work beyond standard hours when required.
• Preferred QualificationsBachelor’s degree in Business Administration, Management, Engineering, or related field.
• Experience working closely with senior leadership (MD/CEO/Director level).
• Exposure to infrastructure, real estate, construction, MEP, or corporate operations is an advantage.
• Key ExpectationsDaily status update and alignment with the Managing Director.
• Ownership mindset with strong execution and follow-through.
• Readiness for frequent travel and dynamic work environments.