Accounts and Admin Executive

The Accounts & Admin Executive will manage day-to-day accounting, billing, administrative coordination, and support field operations of the pest control company. The role ensures proper financial records, timely invoicing of services, vendor payments, and smooth office operations.

1. Accounts & Finance• Maintain daily accounts in Tally / accounting software

• Generate customer invoices for pest control services (one-time jobs & AMCs)

• Track accounts receivable and follow up for payments

• Record daily expenses and purchase entries

• Maintain petty cash and expense vouchers

• Vendor bill verification and payment processing

• Bank reconciliation and ledger maintenance

• Assist with GST filing and tax documentation

• Maintain records of chemical purchases and inventory value

2. Billing & Service Coordination• Prepare quotations for pest control services

• Convert quotations into job cards and invoices

• Maintain records of AMC contracts and renewal reminders

• Generate monthly service reports and billing reports

• Maintain customer database

3. Administrative Responsibilities• Handle office administration and documentation

• Maintain records of service technicians and attendance

• Manage purchase of chemicals, equipment, and consumables

• Coordinate with field technicians for daily job assignments

• Maintain compliance records (pest control licenses, safety documents)

• Handle phone calls and customer inquiries

4. ReportingPrepare weekly/monthly reports such as:

• Revenue and collections report

• Outstanding payment report

• Technician job completion report

• Chemical consumption report

• AMC renewal tracking report

Skills Required• Basic accounting knowledge

• Experience with Tally / Excel / billing software

• Strong Excel skills (invoices, reports, tracking)

• Good communication with customers and field staff

• Organized documentation and record keeping

• Ability to handle multiple tasks