Administrative Assistant

Job Responsibilities:

🗂️ Office Administration & Support

• Manage daily office operations and ensure smooth functioning of administrative tasks.

• Maintain office supplies, equipment, and stationary inventory.

• Handle courier services, travel bookings, and general facility management.

• Coordinate with vendors for maintenance, repair, and housekeeping.

🧾 Documentation & Record Keeping

• Maintain and update property files, legal documents, agreements, and lease records.

• Ensure safe and organized storage of important company and client documents.

• Assist in drafting and formatting official letters, agreements, and reports.

📞 Client & Visitor Coordination

• Greet and manage visitors or potential buyers at office or site locations.

• Manage front desk responsibilities – phone calls, emails, inquiries, and appointment scheduling.

• Coordinate meetings, property visits, and site inspections.

💻 Data Entry & Software Management

• Maintain property listings, client details, and follow-ups in CRM or Excel database.

• Ensure all data related to leads, deals, and transactions are updated accurately.

• Generate reports for sales, operations, and expenses as required.