Junior Clerk

Roles & Responsibilities

Documentation & Filing

• Maintain proper filing systems for office documents (physical and digital).
• Organize and store important records, invoices, agreements, and correspondence.
• Retrieve documents as required by management or other departments.

Data Entry

• Enter and update data in spreadsheets, registers, and office software.
• Maintain accurate records of office transactions and communications.

Office Support

• Assist senior staff with day-to-day office work.
• Prepare basic reports, letters, and office notes.
• Handle photocopying, scanning, and printing of documents.

Communication

• Receive and record incoming calls, emails, and letters.
• Dispatch outgoing documents and maintain dispatch registers.

Record Maintenance

• Maintain registers such as inward/outward register, attendance register, and stock register.
• Ensure all records are updated regularly.

Coordination

• Coordinate with different departments for documentation and approvals.
• Assist in submission of documents to government departments, banks, or clients if required.

Compliance & Confidentiality

• Maintain confidentiality of office data and documents.
• Follow company policies and administrative procedures.
• Required SkillsBasic computer knowledge (MS Word, Excel, Email)
• Good organizational and record-keeping skills
• Basic communication skills
• Attention to detail
• Ability to work in a team