Job Title: Company Secretary 

Location: Pune 

Department: Legal & Compliance 

Reports To: Manager 

Employment Type: Full-Time 

Job Summary: 

The Company Secretary is responsible for ensuring the organization complies with all statutory and regulatory requirements and for implementing decisions made by the Board of Directors. This role involves maintaining corporate governance standards, facilitating board meetings, and serving as a vital link between the board, senior management, shareholders, and regulatory authorities. 

Key Responsibilities: 

Corporate Governance & Compliance: 

• Ensure the company complies with legal, regulatory, and listing requirements under the Companies Act, FEMA and other applicable laws. 
• Maintain statutory books (registers of members, directors, secretaries, etc.). 
• File necessary documents (e.g., annual returns, resolutions, accounts) with regulatory bodies (e.g., MCA, SEBI, ROC). 
• Monitor changes in relevant legislation and regulatory environment and ensure timely adoption. 

Board and General Meetings: 

• Organize and prepare agendas and papers for board meetings and annual general meetings (AGMs). 
• Take minutes, draft resolutions, and ensure proper recording and circulation of decisions. 
• Advise directors on their duties and responsibilities. 

Liaison and Communication: 

• Act as a liaison between the board and stakeholders, including regulators and shareholders. 
• Manage shareholder communications and ensure compliance with disclosure obligations. 
• Coordinate with external stakeholders such as auditors, lawyers, and regulatory authorities. 

Record Keeping and Documentation: 

• Maintain up-to-date records of the company’s activities and policies. 
• Draft and review legal and corporate documents including agreements, notices, and contracts. 

Qualifications: 

• Qualified Company Secretary (Member of ICSI). 
• Law degree (LLB) or MBA in Corporate Law (preferred but not mandatory). 
• 0-2 years of relevant experience (depending on company level). 
• Familiarity with corporate laws, SEBI regulations, FEMA, and listing obligations. 

Key Skills: 

• Strong understanding of corporate governance frameworks. 
• Excellent drafting and documentation skills. 
• Attention to detail and organizational abilities. 
• High integrity and ability to handle confidential information. 
• Strong communication and interpersonal skills. 
• Proficiency with legal research and MS Office tools.