Job Description: Personal assistants are responsible for secretarial work as per instructions of Director to

optimize their efforts and time. Their duties include answering phone calls and managing correspondence, scheduling appointments, and making travel arrangements etc.

Hiring Agency: Namura HR Consulting 

Hiring Company: Pandit Shivkumar Vastu Ideas Pvt. Ltd.

Company Website: http://www.panditshivkumar124.com/

No of Position: 1

Company Description: Vastu Consultant

Company Address: office no. 402 5th Floor ,Bhandarkar Road. Opposite to Lane 13, Deccan Gymkhana, Pune, Maharashtra 411004

Industry: Astro 

Schedule: Day Shift

Education: Any Graduate 

Experience: Minimum 6 months

Languages: English, Marathi, Hindi

CTC Range: Rs 2.64 Lac per Annum (LPA) , In Hand Salary of Rs 22 Thousand per month (KPM)

Key Skills

Excellent written and verbal communication skills and reporting skills

Excellent command over MS Office MS Word and MS excel and Internet Search and handling all social media handles like whats app, FB, Instagram, X etc  

Planing and organisation and able to block google calendar of Seniors for appointments, events and tasks.Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.Should have an attitude to take up any tasks and look to optimize time of the Senior

 Advanced typing, notes-taking, record keeping skills,making minutes of the meetings and reporting.

Ability to manage internal and external correspondence on mail/ messages and social media.

Working knowledge of desk top computer, laptop , tab ,printers, copiers, scanners, and fax machine, systems and related software .

Knowledge of handling social media and making creative posts

Ability to handle guests/visitors/ dignitaries and maintain protocol and make their logistics,food and related arrangements following due office process and clearly communicating to the concerned 

 Expected to have two wheeler and valid driving license and navigation skills for riding in Pune 

Willingness for mobility to travel within Pune and work extra on holidays or weekends as per business exigencies 

Resourceful and ability to find vendors /resources/ agencies for executing any task as per due office process as per instructions 

Major Responsibilities

Reporting and communication on daily basis of important tasks/events to Seniors and performing secretarial and administrative duties.

Scheduling appointments, maintaining an events calendar, and sending reminders.

Typing, formatting, and editing reports, minutes of the meetings ,documents, and presentations as per instructions.Copying, scanning, and faxing documents,making hard copies as per instructions Entering data, updating and maintaining databases, and keeping records in hard and soft copy formats.

Liaising with internal departments, answering calls, and making travel arrangements.

Managing internal and external correspondence on behalf of Seniors as per instructions as per due process.

Organising scheduled events by coordinating and proper delegation of duties as per process with the concerned staff reporting and communicating with Seniors if required.

Ordering office supplies,stationery items and replacements, as well as managing mail and courier services.

Understand Seniors’ requirements thoroughly, making appropriate customised changes in the process

Observing best business practices and etiquette and conduct of the staff and escalation incidents to Seniors whenever necessary .