Account Executive (Accounting)

Accounts, Admin & HR Executive (Zoho Ecosystem Specialist)

Department: Finance & HR Operations

Reports To: MD / Finance Manager

Experience: 2–5 Years

ROLE OBJECTIVETo manage Accounts, HR & Payroll functions using the Zoho ecosystem, ensuring:

• 100% accurate accounting entries
• Seamless payroll processing
• HR compliance & attendance tracking
• Admin & office operations
• Finance & statutory compliance

KEY RESPONSIBILITIES(Organized According to Zoho Modules)

• ACCOUNTING & FINANCE — Using Zoho BooksDaily AccountingCreate & manage Sales Invoices in Zoho Books
• Record vendor bills, expenses, credit notes, debit notes
• Petty cash management & reimbursements
• Manage project expenses using Zoho Expense
• BankingBank reconciliation in Zoho Books Banking module
• Track customer receipts, payment follow-up
• Process vendor payments (NEFT/RTGS/IMPS)
• Statutory Compliance (via Zoho Books + CA coordination)GST Return preparation
• TDS Compliance
• Professional Tax coordination
• Download GSTR2A, 2B reconciliation
• Financial ReportingGenerate:
• P&L
• Balance Sheet
• Receivable Aging
• Payable Aging
• Monthly MIS
• Project-wise expense reports

PAYROLL MANAGEMENT — Using Zoho PayrollMonthly PayrollPrepare attendance inputs from Zoho People

• Verify timesheets & leaves
• Process payroll in Zoho Payroll
• Maintain employee salary revisions & increments
• Download payslips, bank transfer sheets, Form 16
• CompliancePF, ESIC monthly filing
• Professional Tax
• Maintain payroll statutory registers

HR OPERATIONS — Using Zoho PeopleAttendance & LeaveDaily attendance monitoring

• Leave approvals & monthly sheets
• Shift assignment (if applicable)
• Recruitment & OnboardingJob posting
• CV screening
• Offer letter creation
• Employee onboarding in Zoho People
• HR Data ManagementMaintain employee master data
• Manage probation, confirmation letters
• Employee exits, F&F coordination

ADMINISTRATIONVendor management

• Office facility management
• Utility & service payments
• Travel bookings & expense coordination
• Asset management (via Zoho Inventory if required)
• AMC, renewals & contract tracking

REQUIRED SKILLS MandatoryZoho Books

• Zoho Payroll
• Zoho People
• Excel (VLOOKUP, Pivot)
• GST & TDS Knowledge
• PreferredKnowledge of Zoho CRM basic modules
• Zoho Expense
• Vendor coordination
• HR documentation

KPI (KEY PERFORMANCE INDICATORS)

• TargetZoho Books Accounting100% accuracy
• daily updatesBank
• ReconciliationDaily/weekly completed
• GST/TDS Compliance 100%
• on-timePayroll in Zoho Payroll Completed by 28th–30th
• Attendance/Leave Mgmt
• 100% accurate monthly sheet
• MIS ReportsMonthly submission by Day 3
• Vendor PaymentsZero delays
• HR OnboardingWithin 48 hours
• Office AdminZero operational breakdowns

EXPECTATIONS FROM THE ROLEComplete ownership of Zoho-based finance & HR operations

• High accuracy and confidentiality
• Quick response to internal team/management
• Discipline, detailed documentation
• Time-bound execution of payroll, compliance & filing
• Maintain a professional office environment

DELIVERABLES (MONTHLY)

• Full accounting updates in Zoho Books
• Payroll run report + payslips
• GST filing working
• MIS Reports (P&L, Aging, Cashflow)
• Attendance sheet
• Vendor payment tracker
• Budget vs Actual report
• HR compliance report