Assistant Manager - Administration

Description

The Administrative Officer will play a pivotal role in ensuring smooth office operations by managing facilitation, labour compliance, MIS, budgeting, and staff monitoring. This role demands a proactive individual with strong organizational skills, attention to detail, and the ability to coordinate administrative functions efficiently.

Key Responsibilities:

1. Facilitation & Office Management

Ensure seamless coordination of office operations, logistics, and infrastructure.

Oversee vendor management for office supplies, utilities, and services.

Manage office space allocation and ensure a conducive work environment.

2. Labour Compliance & Regulatory Adherence

Ensure adherence to labour laws and company policies across locations.

Liaise with legal and HR teams to maintain compliance with statutory requirements.

Keep records and update reports related to compliance and workforce management.

3. MIS & Data Management

Maintain and update administrative MIS reports for leadership review.

Develop and track key performance indicators (KPIs) related to admin functions.

Analyze data trends and provide insights for operational improvements.

4. Budgeting & Cost Control

Assist in preparing and managing the annual administration budget.

Monitor expenses and optimize cost efficiencies in procurement and operations.

Identify cost-saving opportunities without compromising service quality.

5. Staff Monitoring & Coordination

Supervise administrative staff, ensuring smooth execution of tasks.

Conduct regular assessments of admin team performance and provide feedback.

Ensure workplace discipline, adherence to policies, and employee welfare support.

Key Skills & Competencies:

Strong knowledge of labour laws and compliance regulations.

Proficiency in MIS reporting and data analysis.

Budgeting and cost control expertise.

Excellent coordination and stakeholder management skills.

Problem-solving and decision-making abilities.

Proficiency in MS Office (Excel, Word, PowerPoint) and administrative tools.

Skills Required

Facilitation, MIS, coordination, Compliance, Cost Control

Education/Qualification

Graduate

Desirable Skills

None