Back Office Executive

Job Title: Back Office Executive

Job Overview -

We are looking for a highly organized and detail-oriented Back Office Executive to support our daily operations. In this role, you will be the engine of our administrative department, ensuring that data is processed accurately, records are maintained, and internal teams have the support they need to function smoothly. The ideal candidate is a proactive problem-solver who thrives in a fast-paced environment and possesses a "no task is too small" attitude.

• Key Responsibilities

• Data Management: Accurately enter, update, and maintain digital and physical records (e.g., customer profiles, sales reports, inventory logs).
• Documentation: Prepare, sort, and distribute internal reports, memos, and professional correspondence.
• Operational Support: Assist different departments (Sales, Finance, HR) with administrative tasks such as scheduling, filing, and processing paperwork.
• Communication: Handle inquiries via email and phone, redirecting them to the appropriate person or department when necessary.
• Compliance & Audit: Ensure all documentation follows company policies and regulatory standards to assist in smooth internal audits.
• Inventory Control: Monitor office supplies and equipment, initiating orders when stock is low to ensure zero downtime.

• Required Skills & Qualifications

• Technical Proficiency: Advanced knowledge of Microsoft Office Suite (especially Excel and Word) and experience with CRM or ERP software.
• Organizational Skills: Exceptional time management and the ability to prioritize tasks with overlapping deadlines.
• Communication: Strong written and verbal communication skills with a professional demeanor.
• Attention to Detail: A "eagle eye" for catching errors in data entry or documentation.
• Education: A high school diploma or equivalent is required; an Associate’s or Bachelor’s degree in Business Administration or a related field is preferred.
• Preferred Attributes
• Ability to work independently with minimal supervision.
• A quick learner who can adapt to new software and company workflows.
• A collaborative mindset and a positive attitude toward team goals.