Back Office Executive

Northern Aircool HVAC Pvt. Ltd. is looking for a responsible and organized Office Assistant / Back Office Executive to support daily administrative, coordination, and documentation activities.

The candidate will play a key role in maintaining smooth office operations, handling records, and assisting management and technical teams.

1. Key ResponsibilitiesHandle day-to-day office administration and clerical work.
2. Prepare, maintain, and manage files, documents, and records (physical and digital).
3. Draft and format quotations, invoices, purchase orders, and work orders.
4. Maintain customer, vendor, and project data in company systems.
5. Coordinate with site engineers, technicians, and vendors for job updates.
6. Track service calls, AMC schedules, and project timelines.
7. Handle email communication, phone calls, and client follow-ups.
8. Support accounts team in billing, payment tracking, and documentation.
9. Maintain attendance, leave records, and staff-related documentation.
10. Assist in procurement by tracking material requirements and orders.
11. Maintain office inventory, stationery, and supplies.
12. Prepare reports, summaries, and MIS for management review.
13. Ensure confidentiality and proper handling of company information.

Qualifications & ExperienceGraduate in any discipline (B.Com/B.A./B.Sc./BBA preferred).

• Diploma in Office Management / Computer Applications is an advantage.
• Minimum 1–3 years of experience in office administration or back office operations.
• Experience in HVAC, service, or project-based companies is preferred.

Skills & Competencies

• Proficiency in MS Office (Word, Excel, Email) and basic computer operations.
• Good communication skills in English, Hindi, and Marathi.
• Strong organizational and time-management abilities.
• Ability to multitask and work under pressure.
• Attention to detail and accuracy.
• Professional attitude and reliability.

Working Conditions

• Full-time office-based position.
• Working hours as per company policy.
• Occasional coordination beyond office hours for urgent site support.

Compensation & Benefits

• Salary as per experience and company standards.
• Performance incentives (if applicable).
• Leave and benefits as per HR policy.

Intrested candidates can apply by call 7385552262 or mail resume at northernaircool@gmail.com