Company Secretary

1. Client Compliance Management (Companies Act, 2013):

• Annual Filings: Independently manage and execute all annual compliance for clients, including the preparation and filing of Form AOC-4 (Financial Statements) and Form MGT-7 (Annual Return).
• Meeting Management: Prepare notices, agendas, and detailed minutes for Board Meetings and Annual/Extra-Ordinary General Meetings (AGM/EGM) in compliance with Secretarial Standards (SS-1 & SS-2).
• Statutory Registers: Maintain and update all statutory registers for multiple client companies as required by the Act.
• Event-Based Filings: Handle all MCA/ROC event-based filings, including:
• Changes in Directorship (Form DIR-12).
• Changes in Registered Office (Form INC-22).
• Creation, modification, or satisfaction of charges (Form CHG-1, CHG-4).
• Increase in authorized capital or allotment of shares (Form SH-7, PAS-3).
• Changes in shareholding patterns.
• Director KYC: Ensure timely filing of DIR-3 KYC for all associated directors

2. Incorporation & New Entity Formation:

• Manage the entire incorporation process for new Private Limited Companies and Limited Liability Partnerships (LLPs).
• Handle name reservation (RUN/SPICe+ Part A), drafting of MOA/AOA/LLP Agreement, and filing of all incorporation forms (SPICe+ Part B, FiLLiP).
• Manage all post-incorporation compliances, such as filing for Commencement of Business (Form INC-20A) and opening bank accounts.

3. LLP & Advisory Compliances:

• Manage all annual and event-based compliances for LLPs, including Form-8 (Statement of Account & Solvency) and Form-11 (Annual Return).
• Act as the primary advisor to clients on matters of corporate governance, secretarial audits (where applicable), and general Companies Act provisions.
• Liaise with the Registrar of Companies (ROC), Regional Director (RD), and other regulatory authorities as needed to represent clients and resolve queries.

Qualifications & Skills Required:

• Qualification: Must be a qualified Company Secretary and an Associate Member (ACS) or Fellow Member (FCS) of the Institute of Company Secretaries of India (ICSI).
• Experience: 1-2 years of proven experience in a practicing CS/CA firm, handling a portfolio of clients.
• Technical Knowledge: In-depth, practical knowledge of the Companies Act, 2013, LLP Act, 2008, and associated rules.
• IT Skills: High proficiency in using the MCA (V2/V3) portal and related filing software.
• Soft Skills:
• Excellent drafting skills (especially for minutes and resolutions).
• Strong organizational and time-management skills to handle multiple clients and deadlines.
• Meticulous attention to detail.
• Good client communication and management skills.

Preferred (Bonus):

• Experience with FEMA compliances (e.g., FCGPR, FLA).
• Basic knowledge of SEBI/Listing regulations.