Digital Invoice Specialist

Digital Invoice Specialist

At Ecolab, you can help take on some of the world’s most meaningful challenges, delivering critical insights and innovative solutions to help our customers achieve clean water, safe food, abundant energy, and healthy environments. With our worldwide reach and ambitious growth plans, you will have the opportunity to own your future and impact what matters. Are you ready to make an impact?

Introduction:

Ecolab is seeking a Billing Analyst supporting our Global Business Services team in Pune, India.

The Billing department is responsible for ensuring sales orders and contracted services are billed in a timely and accurate manner.  This department’s responsibility includes daily review and resolution of blocked sales orders, processing of documents blocked from posting to accounting, set-up of new list pricing, set-up of campaigns per direction of marketing, and execution of all SOX controls tied to pricing and corrections. 

The primary objective of the Billing Analyst is to execute the daily invoice audit to ensure all invoices generated were distributed and accurate, review and resolve errors identified on the VFX3 report, and maintain and set-up list pricing and campaigns. This position has a high level of responsibility in ensuring SOX controls are executed effectively, pricing and campaigns are set-up accurately and timely, and acting as the subject matter expert for billing processes. The Billing Analyst is expected to embrace the Ecolab culture and ensure the billing department consistently meets service level agreements and timely revenue recognition.

What’s in it for you:

• The opportunity to take on some of the world’s most meaningful challenges, helping customers achieve clean water, safe food, abundant energy and healthy environments

• The ability to make an impact and shape your career with a company that is passionate about growth

• The support of an organization that believes it is vital to include and engage diverse people, perspectives and ideas to achieve our best

What You Will Do:

• Responsible for Manual Posting & Corrections

• Complete daily invoice audit to ensure invoices are accurate and distributed

• Ensure all appropriate approvals were obtained prior to processing corrections, and enter corrections based on department guidance

• Administer invoice updates and corrections for billing activities

• Provide expert insight into billing processes operational effectiveness

• Establish strong working relationships with division finance and CBC peers

• Perform problem solving analysis and implement corrective action when needed

• Prepare and maintain process documentation

• Compile and publish monthly activity tracking reporting

• Assist with validating RQF and list pricing uploads

• Provide prompt follow-up actions to internal and external inquiries and issues

• Respond timely to incoming communications

• Adhere to company and department policies and procedures

Minimum Qualifications:

• Degree in Business, Accounting, Finance, or related field

• Master’s Degree strongly preferred

• A minimum of 1-2 years of related experience

• Basic in Microsoft Office application Excel

• Fluent in English

Preferred Qualifications:

• Ability to work independently in a fast-paced environment

• Demonstrated problem solving ability to resolve problems independently and take appropriate action in a timely manner

• Familiarity with SAP or similar ERP.

• Previous analytical experience with high aptitude for research, analysis, and problem-solving.

A trusted partner for millions of customers, Ecolab is a global sustainability leader offering water, hygiene and infection prevention solutions and services that protect people and the resources vital to life. Building on a century of innovation, Ecolab has annual sales of $14 billion, employs more than 47,000 associates and operates in more than 170 countries around the world. The company delivers comprehensive science-based solutions, data-driven insights and world-class service to advance food safety, maintain clean and safe environments, and optimize water and energy use. Ecolab’s innovative solutions improve operational efficiencies and sustainability for customers in the food, healthcare, life sciences, hospitality and industrial markets. www.ecolab.com

Follow us on LinkedIn@Ecolab, Twitter@Ecolab, Instagram@Ecolab_Inc and Facebook @Ecolab.

Experience Level

Mid Level