Executive Assistant

Job Title: Executive Assistant to Chairman and Managing Director

Location: Pune

Experience: 3-8 years

Reports to: Chairman and Managing Director

Job Summary:

We are seeking a highly organized, proactive, and experienced Executive Assistant to support the Chairman and Managing Director. The successful candidate will be responsible for managing the day-to-day activities of the Chairman and MD, ensuring seamless communication, and providing administrative support to the leadership team.

Key Responsibilities:

1. Provide executive-level support to the Chairman and MD, including scheduling meetings, managing correspondence, and preparing materials for meetings and presentations.

2. Manage the Chairman and MD's calendars, ensuring timely and efficient scheduling of meetings, appointments, and travel arrangements.

3. Develop and maintain complex spreadsheets, reports, and presentations to support business decisions.

4. Build and maintain relationships with internal stakeholders, including senior management, and external partners, including investors, customers, and vendors.

5. Coordinate travel arrangements, including booking flights, hotels, and transportation, and ensuring timely arrival of necessary documents and materials.

6. Prepare and distribute meeting minutes, action items, and follow-up tasks.

7. Manage confidential and sensitive information with discretion and professionalism.

8. Develop and implement processes and systems to improve efficiency and productivity.

Requirements:

1. 7-12 years of experience as an Executive Assistant or similar role, preferably in a corporate or business setting.

2. Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.

3. Excellent communication, interpersonal, and relationship-building skills.

4. Proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook.

5. Ability to maintain confidentiality and handle sensitive information with discretion.

6. Strong problem-solving and analytical skills, with the ability to think critically and provide solutions.

7. Bachelor's degree in Business Administration, Communications, or a related field.

Preferred Skills:

1. Experience in EA role of minimum 7yrs

2. Familiarity with CRM or similar software and other productivity tools.

What We Offer:

1. Competitive salary and benefits package.

2. Opportunity to work with a dynamic and growing organization.

3. Collaborative and supportive work environment.

If you're a highly organized, proactive, and experienced Executive Assistant looking for a challenging role, please submit your application, including your resume and a cover letter, to hr@wineent.com