HR And Admin Officer

Job Title: HR & Office Operations Executive

Company Overview:

Husain A. Shujai & Associates is a growing Chartered Accountancy firm based in Pune. We pride ourselves on delivering high-quality consultancy and compliance services while maintaining a professional and empathetic work culture. As we expand our team, we are looking for a versatile professional to manage our human resources, client payroll compliances, and daily office operations.

Job Summary:

The HR & Office Operations Executive will be the backbone of our firm’s internal management. This role carries a dual responsibility: ensuring our 10–15 employees are engaged and supported, and ensuring our clients receive accurate payroll and statutory compliance services (PF, ESIC, PT).

Key Responsibilities

1. Human Resources & Recruitment

• Talent Acquisition: End-to-end recruitment for CA Articles and full-time professional staff (sourcing, screening, and scheduling).
• Onboarding: Managing the joining formalities and ensuring new hires understand the firm’s values and workflows.
• Employee Relations: Acting as a bridge between management and staff; addressing professional challenges and resolving "heavy" interpersonal issues.
• Leave Management: Maintaining accurate attendance records and managing leave requests.
• Engagement: Organizing team-building activities and employee engagement initiatives to maintain high morale.

2. Client Payroll & Statutory Compliance

• Payroll Processing: Managing monthly payroll cycles for the firm’s diverse client base.
• Statutory Filings: Ensuring timely and accurate filing of PF (Provident Fund), ESIC, and PT (Profession Tax) returns.
• Advisory: Keeping track of changes in labor laws to provide basic guidance to clients regarding payroll compliance.

3. Office Administration & Finance

• Petty Cash Management: Maintaining the office petty cash book, verifying vouchers, and reconciling expenses.
• Facility Management: Overseeing general office upkeep, including stationery inventory, pantry supplies, and cleanliness.
• Vendor Coordination: Managing relationships with AMC providers (IT, AC, Printers) and utility service providers.
• Record Keeping: Organizing and maintaining vital office documents, licenses, and rent agreements.

Candidate Requirements

• Education: MBA in HR, M.Com, or a related field.
• Experience: 2–4 years of experience (Experience within a CA firm or professional service environment is highly preferred).
• Technical Proficiency: Hands-on experience with PF/ESIC portals and basic accounting/payroll software. High proficiency in MS Excel is mandatory.
• Soft Skills: Exceptional communication skills, a high degree of empathy, and the ability to handle sensitive information with total confidentiality.
• Attributes: Proactive, organized, and capable of multitasking in a fast-paced professional environment.

Why Join Us?

• A stable, professional work environment with a focus on growth.
• Direct exposure to various industries through client compliance work.
• The opportunity to play a pivotal role in the administrative and cultural foundation of a growing firm.