HR Executive

Job title: HR Executive

Work Location: Aera GCS, Pune

Division/Department: HR & ADMIN Department

Reports to: Director

Position Summary:

The individual is solely responsible for the management and overseeing the administrative functions of the organization, as well as managing human resources activities. This role involves ensuring efficient operation of the office, maintaining personnel records, implementing HR policies and procedures, and supporting employee welfare initiatives.

Essential Duties and Responsibilities:

HR Activities:

Assist in recruitment and selection processes, including job postings, screening resumes, scheduling interviews, and conducting reference checks.

Creating and updating HR policies, ensuring policy compliance, communicating policy changes within employees.      

Ensure that the all staff members follow company policies and procedures. May help with onboarding new employees and ensuring they are aware of relevant policies

Overseeing daily office operations, managing office supplies and equipment as well as see the smooth operation of the office or department. Also manage office supplies, equipment, and facilities.

Ensure a clean and organized work environment.

Assist in monitoring all operators are aware of all established rules.

Keep abreast of changes in HR and labor laws and regulations.

Maintaining physical and digital personnel records like employment contracts, employee’s personal details.

Maintain list of housekeeping stationery requisition sheet as per monthly need and get approval from management.

Provide Monthly Requirement of Housekeeping Material and to respective housekeeping members.

Prepare & calculate monthly wages of all members including calculation of PF & ESIC and get approval from management.

Coordinate with consultants regarding apprentice registration, payments and Processing PF PT ESI on time.

ADMIN Activities:

Organize and schedule meetings, appointments, and travel arrangements for management and staff.

Overseeing office facilities and maintenance, Coordinating repairs and improvements.

Identifying training needs, organizing training programs, monitoring employee development.

Secure all data information by completing database backups & ensuring everyone is taking data backup or not.

Event Planning, Organizing company events and gatherings.

Monitor and supervise the housekeeping staff to ensure cleanliness and organization throughout the office premises.

Conduct weekly inspections of checklist of cleaning to assess the condition of facilities and identify areas for improvement.

Develop and maintain IT documentation, including user guides and manuals.

Provide basic IT support, such as troubleshooting computer issues and assisting with software or hardware problems.

Keep maintain record in regular day to day activities also maintain all legal compliance.

Education and/or Work Experience

Requirements:

Bachelor’s degree in Human Resources Management, BCOM, Master’s Business Administration, or a related field. 

0-2 Years of Proven experience in HR and administrative roles, preferably in a similar industry with Manufacturing Company.

Knowledge of HR principles, practices, and procedures. Hands on experience in Tally Prime.

Ability to handle confidential information with integrity and professionalism.

Understanding of ISO 9001:2015, IATF-16949 process standards.

Problem-solving and decision-making skills.

Physical Requirements:

90% office work.