Office Admin Executive

Role Purpose

Manage day-to-day workplace operations and on-ground execution. Supervise admin support staff, handle office assets and infrastructure, and ensure a clean, safe, disciplined, and smoothly functioning office environment.

Key Responsibilities:

1. Team Supervision and Task Allocation

• Assign daily tasks to pantry boy and office boy in an optimal manner
• Balance workload and priorities
• Ensure attendance, punctuality, and discipline
• Ensure backup coverage during leave or absence

2. Daily Office Operations

• Manage day-to-day office operations, including:
• Tea, snacks, fruits, and pantry services
• Office opening and closing routines
• Ensure daily admin checklists are completed without fail

3. Workplace Hygiene and Environment

• Maintain cleanliness across:
• Pantry
• Washrooms
• Meeting rooms
• Common areas
• Ensure hygiene checklists are strictly followed
• Coordinate scheduled deep-cleaning activities
• Proactively suggest improvements for a clean, organised, and pleasant workplace

4. Maintenance Management

• Handle floor-level maintenance issues, including:
• Electrical
• Plumbing
• Air conditioning
• Furniture
• Coordinate with vendors and track issue resolution

5. Internet and IT Infrastructure Management

• Manage office internet connectivity:
• Broadband connections
• Internet Leased Line (ILL)
• Coordinate with ISPs during downtime or connectivity issues

6. Asset Management and Technical Handling

• Manage office assets, including:
• Laptops
• Monitors
• Chargers, peripherals, and accessories
• Allocate assets to new joiners and recover assets during exits
• Maintain accurate asset inventory records
• Handle first-level technical troubleshooting
• Coordinate with vendors for advanced technical issues

7. Inventory, Purchases, and Expense Support

• Maintain minimum stock levels for housekeeping, stationery, and site requirements
• Manage site-level purchases and expenses
• Maintain purchase and expense records
• Submit bills and supporting documents to the accounts team on time

8. Guest, Courier, and Travel Support

• Handle guest hospitality
• Manage courier dispatch and tracking
• Support domestic travel coordination when required



9. Events and Coordination

• Support internal and external events
• Coordinate logistics, vendors, and setup