Office Assistant

1. Administrative Support

• Maintain office records, documents, and ensure proper filing systems.
• Assist in preparing letters, reports, presentations, and official correspondence.
• Handle incoming and outgoing mail, couriers, and email communication.
• Manage day-to-day clerical tasks such as filing and data entry.

2. Front Office & Coordination

• Greet and assist visitors, clients, and vendors in a professional manner.
• Coordinate appointments, meetings, and maintain calendars.

3. Office Management

• Monitor and maintain office supplies, stationery, and procurement requirements.

4. Support to Senior Staff & Departments

• Provide operational and administrative support to managers and department heads.
• Assist with documentation, tender paperwork, and filing for projects (if applicable).
• Prepare and update records like attendance, basic accounts entries, or project files (as required).

5. Documentation & Record Maintenance

• Maintain digital and physical records, ensuring confidentiality and accuracy.
• Update registers, logs, and databases as per company policy.
• Ensure timely retrieval and tracking of documents.

6. Logistics & Miscellaneous Tasks

• Arrange travel bookings, accommodations, and meeting arrangements when required.
• Handle basic office errands such as bank deposits, vendor follow-up, or purchase runs.
• Support in organizing events, meetings, office activities, and training sessions.

7. Compliance & Discipline

• Maintain punctuality, integrity, and professionalism in all assigned tasks.
• Report regularly to supervisors and complete tasks within timelines.