Administrative Support:

• Answer phone calls, emails, and inquiries, redirecting them to the appropriate department or team member.
• Prepare and file documents such as contracts, permits, and project-related paperwork.
• Maintain and update filing systems (both physical and electronic).
• Assist in preparing reports, presentations, and other documentation as needed.

Project Support:

• Help coordinate project schedules, meetings, and appointments.
• Assist with ordering and tracking supplies and materials for ongoing construction projects.
• Help track progress on different phases of construction and project milestones.

Communication and Coordination:

• Communicate with clients, suppliers, subcontractors, and other external parties on behalf of the office or project team.
• Ensure that any correspondence or documents are properly sent and filed.
• Prepare and maintain the daily, weekly, and monthly logs for project tracking.

Data Entry and Documentation:

• Input data into project management software or spreadsheets to track project budgets, timelines, and other resources.
• Organize and maintain office documentation, ensuring all files are accurate and up to date.

Office Management:

• Ensure the office environment is clean and organized.
• Manage office supplies and reorder when necessary.
• Handle office equipment maintenance requests.

Other Duties:

• Assist with the preparation of bid documents or tender submissions.
• Support payroll and invoicing processes by ensuring documentation is correctly filed and processed.
• Handle other tasks as requested by senior management or project managers.

Requirements:

• Education: High school diploma or equivalent; administrative certification or degree is a plus.
• Experience: Previous office administration experience preferred, especially in a construction or civil contracting environment.
• Skills:
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Good communication skills, both written and verbal.
• Ability to multitask and handle various administrative duties.