Personal Assistant

Personal Assistant to MD cum Admin Head – Job Profile

• Next to MD Authority to get work done from staff
• Coordinate internal and external meetings, board meetings, and reviews
• Prepare agendas, minutes of meetings (MoM), and action trackers
• Draft professional emails, letters, presentations, and official communications
• Handle confidential documents and sensitive information
• Liaise with department heads, partners, and external stakeholders
• Coordinate travel arrangements, itineraries, and expense reports
• Monitor task follow-ups and ensure timely execution of decisions
• Maintain official records, files, contracts, and documentation
• Support HR coordination (recruitment scheduling, onboarding documentation)
• Oversee office administration and facility coordination
• Track budgets, invoices, and administrative expenses
• Assist in event planning, seminars, and official visits
• Coordinate with legal, finance, and compliance teams for documentation
• Prepare reports, dashboards, and MIS for management review
• Manage communication between corporate office and branch offices
• Ensure compliance with organizational policies and procedures
• Handle grievance redressal and escalation documentation
• Support strategic initiatives and special projects assigned by MD
• Maintain high standards of professionalism and discretion