Project Coordinator

Job Title:* Project Coordinator

*Job Summary*

The Project Coordinator will support the planning, execution, and delivery of industrial and commercial turnkey projects from initiation to handover. The role involves coordination between clients, consultants, contractors, vendors, and internal teams to ensure projects are delivered on time, within budget, and as per quality and safety standards.

Key Responsibilities*

1. Project Planning & Execution –

* Assist in developing project schedules, timelines, and resource plans.

* Coordinate project activities from design, procurement, and execution to commissioning.

* Track project milestones and ensure timely completion of deliverables.

* Monitor progress and report deviations to the Project Manager.

2. Client & Stakeholder Coordination*

* Act as a point of contact between clients, architects, consultants, contractors, and internal teams.

* Schedule and attend project meetings; prepare MOM (Minutes of Meeting).

* Ensure client requirements and specifications are clearly communicated and implemented.

3. Vendor & Procurement Coordination*

* Coordinate with the procurement team for timely material ordering and delivery.

* Follow up with vendors and subcontractors to ensure adherence to timelines.

* Maintain vendor documentation and compliance records.

4. Documentation & Reporting*

* Maintain project documentation, including drawings, contracts, BOQs, work orders, and approvals.

* Prepare daily, weekly, and monthly project status reports.

* Track billing milestones and support preparation of RA bills/invoices.

6. Quality & Safety Compliance*

* Coordinate with QA/QC and safety teams to ensure adherence to standards.

* Ensure all statutory approvals and compliance requirements are met.

* Support site inspections and audits.

*Qualifications & Experience*

* Bachelor’s degree in civil engineering / construction management or a related field.

* 5–12 years of experience in industrial/commercial construction or turnkey project coordination.

* Experience in handling factory buildings, warehouses, commercial complexes, or industrial infrastructure projects preferred.

Required Skills*

* Strong project coordination and multitasking abilities.

* Knowledge of project management tools (MS Project, Primavera – preferred).

* Proficiency in MS Office (Excel, Word, and PowerPoint).

* Ability to read and interpret technical drawings.

* Strong communication and negotiation skills.

* Basic understanding of contracts, BOQ, and billing processes.

* Good organisational and documentation skills.

*Key Competencies*

* Time management

* Problem-solving

* Attention to detail

* Stakeholder management

* Team collaboration

* Proactive follow-up