Secretary / Executive Assistant

We are looking for a responsible, well-organized, and proactive professional to handle Administration, HR coordination, and Personal Secretary responsibilities in our Chartered Accountancy firm. The role requires close coordination with Partners, staff, clients, and external authorities while ensuring smooth day-to-day office operations.

•  Key ResponsibilitiesA. Administration & Office ManagementManage day-to-day office administration and housekeeping coordination
• Maintain files, records, registers, and documentation (physical & digital)
• Handle inward/outward correspondence, emails, and courier management
• Coordinate with vendors, stationery suppliers, IT support, and service providers
• Ensure proper maintenance of office assets and inventory
• Assist in compliance-related documentation as instructed by partners
• B. Human Resource (HR) SupportMaintain employee records, attendance, leave, and payroll coordination
• Assist in recruitment process – scheduling interviews, follow-ups, onboarding
• Prepare offer letters, appointment letters, confirmations, and HR documents
• Coordinate with articles, interns, and staff regarding office policies
• Track training schedules, article compliance deadlines, and staff documentation
• Support partner in HR planning and staff coordination
• C. Personal Secretary to Partner(s)Manage partner’s calendar, appointments, meetings, and reminders
• Draft and format professional emails, letters, and internal communications
• Coordinate client meetings, audit schedules, and follow-ups
• Maintain confidentiality of client data, firm matters, and partner discussions
• Assist in preparation of presentations, reports, and official correspondence
• Act as a single point of coordination between partner and team
• 🔹 Required Skills & QualificationsGraduate (B.Com / BBA / BA or equivalent preferred)
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